If your email is hosted on the same server as your website, you’re setting yourself up for some complicated and frustrating downtime at some time in the future.
There are a lot of people hosting on cheap hosting servers that use a c-panel which allows easy set up of mail on the same domain as the website. This is cheap and easy to do, which is why its so common.
However, there are a few things happening as as result which are not good:
1. Your prime website server space is filling up with old emails, spam and junk
This is going to slow your website down and decrease the space available for your site to run optimally. This is not seen as a problem initially by most people – but it leads to a slow degradation of your websites performance over time – if you’re sending and receiving a lot of email – the issues will accelerate.
2. When your website goes down, your email will go down too
This is a big problem when it happens – as you will be totally offline. You will have no website and no way for anyone to contact you online or via email.
Best practice for any sized business is to host your website and your email on separate servers. This is not hard to do – and there are a number of good options available. Many businesses opt to host via google mail. This has a number of benefits, including the ability to have your website url as your email address.
Alternatively, there are many website hosts – ourselves included – who can set up your email accounts on a separate dedicated webmail server.
Google mail or hosting on a web hosts dedicated webmail server are not free – expect to pay between $5.00 to $10.00 per email account per month, depending on the configuration – but the benefits will far outweigh the small costs – particularly when it comes to business stability, security and optimisation of your website.